BAG proposals are accepted for 2 years (4 beamtime cycles). We run our beamtime at MAX IV in 2 half year cycles, meaning we have a Fall beamtime cycle and a Spring beamtime cycle. We expect you to report your beamtime usage at the end of each cycle, we will request your report in conjunction with our Call for proposals.

Throughout the duration of your BAG proposal you will send 3 Period Reports and 1 Final Report.


Period Report

Continued validity of accepted BAG proposals is subject to regular reporting by the BAG coordinator, these should be submitted at the end of each beamtime cycle (approx. every 6 months).

Note: You are still required to submit a report, even if you did not run any beamtime in the cycle.

Where to submit: Email to useroffice@maxiv.lu.se

Submission deadline: Same date as MAX IV call for proposals closes; approximately February and September. Please see the Call for proposal page for exact dates

Report Template: Download BAG Period Report template

Final Report

Towards the end of a BAG access, a last and final report is required this report should summarise all work carried out over the last 2 years.

Note: You will submit a final report even if you have submitted a continuation proposal, as your beamtime and reporting will start on the new proposal.

Where to submit: DUO – Experimental Reports function

Submission deadline: Same date as MAX IV call for proposals closes; approximately February. Please see the Call for proposal page for exact dates

Report Template: Download BAG Final report template


Reporting timeline example for a BAG proposal submitted in the Fall25 call:
First schedulable beamtime will run September 2025 – February 2026.

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Page manager: User Office July 14, 2025