Practical guidelines related to the User access and the use of MAX IV for research are presented here and grouped in three stages or parts of the whole process: 1) the proposal, 2) the beamtime and 3) the reporting and feedback after beamtime.
Here you find information useful for the preparation of the experimental project (proposal) for which you need the use of MAX IV: proposal types, calls and deadlines, research areas, beamlines, who to contact, how to submit a proposal to apply for beamtime, comments on the evaluation of proposals and which are the financial support options.
Currently, for this very first call, only the Normal proposal will be eligible to apply for beamtime. Normal proposal refers to projects submitted to apply for beamtime in the next beamtime allocation period.
The science areas defined so far cover the scientific fields relevant for the beamlines included in the call of for proposals:
- Structural Biology for beamtime at the BioMAX beamline.
- Spectroscopy for beamtime at the HIPPIE beamline.
- Nano science for beamtime at the NanoMAX beamline.
More science areas will be announced as further beamlines and methods become available.
All the applications for time to perform your experiment at MAX IV are handled by the MAX IV Digital User Office (DUO) interface. DUO was original developed at PSI and already used at MAX IV to handle the user access to MAX II and MAX III. In 2016, a new DUO upgrade has been adapted to the new MAX IV facility and user operation service. All the existent user accounts and previous proposal had been migrated to the new DUO system.
- A proposal is submitted by the main proposer who is responsible for this proposal. All information from the DUO and the MAX IV laboratory is sent to the main proposer who is responsible for distributing this information to the co-proposers.
- All users must have a user account in DUO. As some of the steps involved in the creation of a new account may take some time, it is strongly suggested to register well in advance of the proposal deadline. The user account is necessary to either be involved in the proposal as co-proposers or to apply for a card to access the MAX IV site.
- In DUO is possible and recommended to link previous experiments at MAX IV with a new proposal, if the new project is a continuation of a previous one. Previous experimental reports will be of importance in the proposal evaluation process, however, for the current call, after one year of commissioning of the new MAX IV facility: machine and beamlines, the previous experimental reports are not compulsory, but you are most welcome to upload them in DUO if you find it appropriate. It is also a good practice to upload your MAX IV publications in the DUO system, (see “3. …after your experiment”)
- The sample declaration is an important part of the proposal. It is mandatory to declare all the samples as well as the use of additional chemicals. The step 4 of the proposal submission contains all the sample specifications and various safety issues to be declared for each sample. It is also required to provide updated sample information that might become available after the proposal submission and up to a month before the scheduled beamtime.
The DUO interface contains menus and explanations through its different pages. Further details and other tips on the DUO interface and submission guidelines, including FAQs, are collected here. The file will be updated as need it.
The scientific merit, the proposal feasibility and the technical safety check of the proposed experiment will be the guiding criteria for awarding beamtime. Previous experimental reports will be of importance in the proposal evaluation process. Exceptionally, this will not apply for the very first call to each new MAX IV beamlines.
After the proposal review process is finished, the main proposer will be informed by the user office on the result. All co-proposers can also see in DUO the status of all their proposals.
If your proposal has been approved, you will be contacted by the corresponding beamline manager to schedule your beamtime.
From March 2017 there will be funding available from iNEXT for experiments at MAX IV for EU-transnational users. Among the three major access themes offered through iNEXT, the one relevant to MAX IV users is: High-End Data Collection for protein crystallography. The iNext support at MAX IV covers the travel and accommodation expenses.
Proposals to iNEXT can be submitted at any time.
More information and the application for iNEXT support is done through the iNEXT proposal system.
It’s our pleasure to announce that we have been invited to grant preparation for the project CALIPSOplus!
Provided that the grant agreement between the EU Commission and the consortium will be signed as expected,
this implies that funding for transnational access to accelerator-based light sources in Europe will be available as of summer 2017.
The final evaluation report of your proposal will be sent by the user office to the main proposer, who should take care of informing all team members, i.e. coproposers and other users that will be involved in the experiment.
Here you find information relevant once your proposal has been approved, i.e. you have been granted beamtime. In addition to organizing the travel to Lund and booking your accommodation, there are a few more procedures to follow: i.) in preparation for the beamtime, such as apply for your access card and perform the safety quiz, ii.) while you are here and iii.) when you are leaving. Further practicalities and other useful tips will be updated here in due time.
In the case that your proposal had been granted beam time you will soon be contacted by the corresponding beamline manager or your local contact to schedule it.
MAX IV is working on a temporary guest house contract that would make accommodation, near the MAX IV site, available from 1st September 2017.
As MAX IV user you are also entitled to use the University Guest House which is located on Tunavägen 39 A in Lund. Pease contact the to arrange the booking in the University Guest House.
Other alternatives can be found on the Booking your accommodation page.
Those bookings should be made directly by users.
✰ ✰ ✰ Registration: Access card ✰ ✰ ✰
It is mandatory that every member of the experimental team register in the DUO system hers/his coming visit to participate in the experiment. This registration is done through the Access card entry available after logging into DUO. Therefore, to apply for the access card, you need to have a DUO account, which might take some time to be validated.
IMPORTANT: The Main Proposer must ensure that all team members apply for the access card and follow the safety quiz before arriving to MAX IV.
✰ ✰ ✰ Safety quiz ✰ ✰ ✰
The safety quiz is available through the Safety Quiz entry after logging into DUO.
The page safety for users contains relevant safety information which needs to be studied in orther to complete the corresponding parts of the safety quiz.
Any sample brought to MAX IV has to be declared. If you are coming with a sample that was not declared on the submitted proposal, you must inform the safety group well in advance before your beamtime. The safety group has to check and validate all the samples.
Users must have specified on the submitted proposal any equipment that they intended to bring to the experiment. The feasibility of it coming to MAX IV would have been assessed during the evaluation process. Users planning to bring their own sample environments are encouraged to discuss mounting/set-up arrangements with the Local Contact prior to arrival.
If you want to send your samples or chemicals before you arrive to the facility you must contact the MAX IV chemical safety team beforehand, who will give you instructions on how to proceed.
Users are responsible for ensuring that samples are transported to and from MAX IV safely. As a result, users will be responsible for repackaging their sample and taking it away at the end of their beamtime.
– Samples or any other item sent to MAX IV should be clearly labelled
user name, user telephone number
Attention: Chemical Safety Team, +46(0)705-259 234,
your local contact, beamline, proposal number, beamtime dates
MAX IV Laboratory, Fotongatan 8, 225 94 Lund, Sweden
– Samples or any other item sent from MAX IV should include the delivery company and payment details, e.g. your institute account number with the delivery company. Note that some companies use different account numbers for sending and receiving.
Access to peripheral facilities
If, in connection to you beamtime, you will require access to a especific laboratory or instrument, please contact your Local Contact well in advance to know which are the options available.
In the case of access to a chemical lab, and as stated in the safety training, any access to a chemical lab needs the attention of the MAX IV chemical safety team who must be always informed beforehand.
In the case that allocated beamtime does not become available to the user due to the malfunction of the MAX IV source or beamline, MAX IV cannot guarantee that such lost time will be re-allocated, however, actions will be considered to mitigate against the consequences of the lost beamtime. More details can be found in the terms and conditions.
If the beamtime is cancelled by the users we greatly appreciate that you inform, as soon as possible, your Local Contact or the beamline manager.
Arriving on site
City green bus number 20. Time table
The Skånetrafiken city buses (green buses) operate with a cash-free system. This means that to use these buses a Jojo card (Skånetrafiken’s own customer card) is needed. The Jojo card can be bought at the central station. Alternatively, you can pay using a text message ticket if you have a Swedish mobile phone plan, or using a 24/72 hours ticket.
Some Taxi companies are:
Taxi Lund: 046 12 12 12
Taxi Skåne: 046 330 330
In addition, Lund University has an agreement with Ringduve Taxi AB or RD Taxi: 020 300 300.
Ask for the price before you get into a taxi. Don’t go with any unregistered taxi-driver.
Cycle shelters, showers and changing facilities are available to visitors and staff.
The Lund University car park at MAX IV have a pay and display ticket machine for guest parking. It is also possible to pay by SMS or through the Parkster app.
– There is a very limited number of parking places around the lab.
– It is forbidden to park in the disabled parking area unless you have a handicap parking permit.
– Charging locations for electric vehicles are available for only those types of vehicles.
Access card: MAX ID card
Once at MAX IV you will get your access card at the MAX IV reception, provided that you applied for it and provided that you have the safety quiz up to date. The safety quiz have a one year validity.
The MAX ID card should be worn at all times at MAX IV. You need this card to enter on-site, to access the experimental area and to access other areas whether the use of the elevator or the stairs is necessary.
Important safety information relevant during your stay at MAX IV and in Lund is provided under the page safety for users. Safety information covers: General safety, Radiation safety, Biosafety and specific safety guidelines for each beamline. That is the information that you studied in order to complete the corresponding parts of the safety quiz.
In those pages you will also find: General safety how to handle hazardous samples at MAX IV, which are the emergency procedures and first aiders´ locations, how to report an accident or when to use radiation dosimeter.
Emergency phone number: 112
✰ ✰ ✰ Your local contact ✰ ✰ ✰
The Local Contact will
- review together the safety procedures at the beamline.
- prepare, or help you to prepare, the beamline with the setup specified in your proposal or previously agreed. Special requirements might be possible (or not): The earlier you inform us, the better.
- guide you through the technical details needed for you in order to independently collect your data. This also includes providing you with the necessary beamline documentation such as beamline wiki, manuals, beamline e-log or beamline quality measurements, for example.
In case that further scientific support is needed, for example further advise for collecting data and/or assistance with the data processing/interpretation, then this should be communicated in advance in order to establish a collaborative framework.
You are welcome to contact your Local Contact before, during and after your experiment.
Practicalities at MAX IV
Eating at MAX IV
– There are cashless vending machines with prepared meals, buns, snacks and soft drinks on floor 10 beside the elevators and on floor 14 beside the kitchen. You pay with credit card, VISA/Master card.
– Coffee machines are in the lounge on ground floor and in the coffee room on top floor in the E-building as well as in the office corridor in the D-building and at FemtoMAX corridor.
– Restaurants at a walking distance (about 10 minutes)
Scotland Yard The restaurant is located in the SONY building premises: Mobilvägen 6, 221 88 Lund
– You can order lunch from Moroten och piskan online. Your lunch will be delivered to the kitchen on 4th floor at 11.30 on the same day as you order.
1 – Place your order before 9.00
1 – Go to http://morotenopiskan.se/butik/
2 – Order your lunch
3 – Use the password max4mat when checking out. You pay with credit card.
MAX IV bikes
There are a few bikes at MAX IV available for short temporal use. Ask at the reception for their availability and to borrow one.
Useful services in Lund: restaurants, coffees, pharmacy, etc.
Weekly menus from a few restaurants in Lund. Page in swedish courtesy of Pär Sjöholm.
Apoteket Getingen, Getingevägen 8. Bus 20 stop: Univ-Sjukhusset (The University Hospital).
ATM (automated teller machine or cash point)
There is an ATM, for example, at the University Hospital (Bus 20 stop: Univ-Sjukhusset)
Before you leave
A gently reminder to tidy up and collect all your belongings before you leave. This will be greatly appreciated by the new coming users and by the beamline staff.
Users should note that they are responsible for repackaging their sample and taking it away at the end of their beamtime.
Access card must be returned to MAX IV at the end of your beamtime. The postbox for that purpose is located at the reception.
The corresponding page allows you to provide feedback on your visit at MAX IV. It is more like a technical feedback rather than a scientific feedback. Every user who had been involved in any experimental session is kindly welcome to submit his/hers own feedback after each one of his/hers experimental sessions.
- Experimental Reports:
The experimental report on a proposal can only be entered by the main proposer or by one of the co-proposers. An experimental report template is available from the DUO interface. Any new upload associated to the same proposal will replace a report previously uploaded for the same proposal. It is convenient to upload the experimental report, with results from previous proposal, before a new proposal submission deadline. This applies if the experiments of the previous projects were completed more than two weeks before the new proposal submission deadline. The experimental reports will be of importance in the evaluation of the new submitted proposals.
We encourage users to register in DUO all new publications resulted from their beamtime at MAX IV.
You are always welcome to contact the if you have further questions, or suggestions, that might have not been addressed here.
Together, let´s make your experiment a success and your time well spent at MAX IV.