Using ISPyB is mandatory when using the sample changer and the software are setup to support the sample changer only using ISPyB. When the beamline is running without the sample changer, then ISPyB is the preferred tool to manage sending and retrieval of samples to MAX IV.

 

This is a step-by-step guide to show what is needed right not to ship samples to MAX IV.

 

Sections:

ISPyB Login

Lab contacts

Shipment

Sending dewars in return

 

 

ISPyB Login

 

  • Please login with the MAX IV common account (as for in DUO for instance).

 

  • Please select the role you want to use (usually user)

 

 

 

  • Please select the proposal you want to use

 

 

 

Sections:

Return to ISPyB Login

Shipment

Sending dewars in return

 

 

 

 

LabContacts

 

  • First you need to assign a contact from your home laboratory: Go to →Lab-contacts

 

 

 

 

If your contact is already in the list (alt 1):

  • Select your name of a contact person from your home lab. All within the selected proposal should be available

 

If your contact is NOT already in the list (alt 2):

  • choose “Create → LabContact”

 

 

 

 

If your contact is NOT already in the list (alt 2):

  • Search your name

 

 

 

 

If your contact is NOT already in the list (alt 2):

  • Please fill in full details of your address, how to reach you and courier details of current shipment! The proper address is important to ensure the dewars arrives back safely to your home institute.
  • → Save card

 

 

Return to ISPyB Login

Return to Lab contacts

Sending dewars in return

 

 

 

 

Shipment

  • Choose “Create → Shipment”

 

 

 

 

 

  • Please fill in shipment details
  • → Save card

 

 

 

 

 

  • To finalize sending, choose in “component labels”: “Print component lables” icon
  • NOTE! Please check that all addresses are correct.
  • If correct: Choose “Send Shipment to MAXIV” in left corner → next slide
  • If not: Please go back to “LabContacts” tab and revise information.

 

 

 

 

  • (When correct) Fill in details, save. Component status should be “Sent to MAXIV” on next page.
  • Please put the first printed documents on your dewars, and the return page stored within the dewar box.

 

 

 

 

 

After Beamtime: Sending dewar back

 

 

When data collection is done and dewars are complete:

  • Fill up the dewar(s) with more liquid nitrogen if needed, enough to last until return of dewars.
  • Attach the return label you printed out together with the initial label to the dewar(s).
  • Put dewar in the designated area outside BioMAX (“Dewar departure point”).
  • Arrange the transport back with your courier company.
  • Let the Delivery department (Godsmottagningen, phone number as written on the printed out dewar labels) know 1. dewar bar code 2. expected pickup time.
  • In case of unexpected delay of return sending, put the dewar in the waiting area, “Dewar not ready for departure”, and notify your Local Contact to make an agreement.

 

 

 

 

Welcome back!